One Unified Timesheet is Now Easier Than Ever

Processing timesheets for payroll can be easier than ever with EPAY’s Human Capital Management system. EPAY’s unified HR, benefits, workforce management, and payroll system takes away the hassle of connecting the dots between multiple vendors. Although system integration and export uploads between two systems may be a major step forward from manual intervention, there are still some drawbacks when compared to a unified system. When working with multiple vendors, every time a critical business change is needed, it is important to make sure both vendors are on the same page with the updates being made. Changes in one system may affect the setup in another. For example, fields that exist in one system may not line up in another, or the standard formats of how the information is exported out of one system may not line up with how it is imported into another. Realigning the setup or custom formatting of reports may lead to custom develop charges by one or more of the vendors. Thus, having one unified system in place that meets your business needs helps drive efficiency in making changes and can lower potential maintenance costs. Here are a few ways EPAY’s unified human capital management system can help streamline your HR activities:

1. Efficient HR Audits Handling major audits when pieces of data are stored in multiple systems may seem like an HR nightmare. Not only will information have to be verified in all of the systems, but the hassle of communicating your audit and the needed information is multiplied by however many vendors hold that data. Conducting an audit within a unified solution such as EPAY’s helps minimize the risk of inconsistent data, letting clients retrieve historical data in the most efficient manner.
2. Seamless Data Exchange Although information can be automatically exchanged between EPAY’s time and labor management system and third party systems through our data exchange client (DEC), complications can potentially arise if data isn’t moved correctly. If DEC has been configured to automatically run, it is critical that the DEC application is not stopped, logged out of, or shut down on a client’s machine. If DEC is being used to upload files to a 3^rd party payroll provider, it is critical that populated data is formatted correctly and that the upload receipts are reviewed by the client to ensure all information is properly received. Utilizing one system for employees’ data throughout the entire HR lifecycle minimizes the risk for inconsistent data. In addition, there is no wasted time spent on monitoring and verifying data transactions.

With EPAY’s completely unified human capital management system, approved timesheets are automatically populated in the Timesheet Entry section. Information in Timesheets Entry can easily be reviewed and edited, making timesheet processing easier than ever. [caption id="attachment_14025" align="alignnone" width="647"] With the Timesheet Entry form, you can easily review and make updates to timesheets.[/caption]   To navigate to time and labor information, simply select TIME on the navigation bar. Working out of two or more systems is no longer a concern for slowing down the timesheet finalization and payroll approval processes. [caption id="attachment_14026" align="alignnone" width="647"] On the Payroll Approval page, you can take a high-level look at the payroll and 'approve a payroll batch.'[/caption]   A truly unified timesheet within EPAY System’s Human Capital Management system is the simplest solution for clients to pay their employees correctly, efficiently, and compliantly.

Next Steps

Contact your Client Relationship Manager directly to learn more about EPAY’s unified human capital management system, or schedule a live demo here. ]]>